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From a workshop recording to a detailed process analysis

Automatic Workshop Analyser

A system that turns unstructured conversations and recordings into material for a highly detailed process analysis. What usually takes an analyst weeks shrinks all the way down to hours.

Before

An analyst spends weeks manually translating recordings and conversations into a process description.

After

A detailed process analysis — covering gaps, bottlenecks and workload — is ready within hours.

How it works

From a recording to automation-ready material.

Unstructured conversations and recordings become material for highly detailed analysis.

  1. 01

    Workshop recording

    Video of a workshop with the people who carry out the process: what they say and the operations they perform in their systems.

  2. 02

    Decomposition

    The system breaks the entire recording down into its components — a transcript of what was said and screenshots of every operation performed.

  3. 03

    Diagnosis

    Automatically identifies process gaps, bottlenecks and irregularities, and estimates the workload.

  4. 04

    Automation-ready material

    A detailed, structured picture of the process that can serve as the basis for automation in any technology.

How the workshop is run

The algorithms adapt to how the workshop unfolds.

They work one way when operations are accompanied by a detailed spoken description, and another when they are performed silently.

  • voice + screen

    With spoken commentary

    When someone describes in detail what they are doing, the analysis is based on what they say, and the screenshots confirm it and add the details of each operation.

  • screen

    Without commentary

    When operations are performed silently, the algorithms reconstruct the course of the process from the visuals — from the successive operations visible on screen.

What it diagnoses

The process broken down into its building blocks.

  • 01Process gapsPoints where a step, a piece of information or a decision is missing.
  • 02BottlenecksStages where work stalls or waits on a single person or a single system.
  • 03IrregularitiesDeviations from how the process should run, and the workarounds used day to day.
  • 04WorkloadAn estimate of the time and effort individual activities take — the basis for deciding what to automate first.

Why

The problem it solves

Process discovery is the most expensive and time-consuming part of process consulting. Knowledge of how work is really done is spread across people’s heads, their conversations and the operations they perform every day. Capturing it has so far required weeks of translating recordings and notes into a structured description.

Automatic Workshop Analyser turns this stage into a matter of hours. What people said and showed on screen becomes material for a highly detailed process analysis.

Where it is used

Automatic Workshop Analyser is used in the AI readiness audit. Together with REQLOOP, it carries a project from process discovery to finalised requirements.

The division of work is simple: the system breaks down the recordings and analyses the process, while a consultant who knows the organisation’s context draws the conclusions and makes the recommendations. The client receives the results of this work — a detailed analysis of its process — while the tool itself stays with us.

What it means for the organisation

The AI readiness audit takes less time, and its most expensive part keeps pace with the rest of the project. The analysis is built from what the people who carry out the process said and showed.

The result is technology-agnostic — it can serve as the basis for automating the process in any technology. It also becomes clear sooner which automation opportunities pay off.

What it means for the client

The most expensive part of the AI readiness audit takes hours, down from weeks.
As a result, we know sooner where automation and AI implementation are worthwhile.

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